Exhibitor Agreement

Booth Specifications

Each booth is 8’ x 10’ and includes curtain side rails and backdrop. A sign with your booth number and company name is provided. The booth space is carpeted.

Booth Reservation

Exhibit booths will be reserved upon receipt of the completed Online Application and payment. Confirmation of booth reservation will be sent via email. Booth assignment are made on a first-come, first-served basis.

Payment

Payment must accompany your exhibit application. Payment can be made by check or credit card. There is a $30 charge for returned checks.

To pay by check, make the check payable to “Envision” and submit to:
Envision Conference Exhibit Manager
Envision
610 N. Main
Wichita, KS 67203

Booth Staffing

Each booth reservation includes access to the exhibit hall for two exhibitor representatives and all complimentary food and beverage provided by the Envision Conference. Access to workshops, clinical sessions and research sessions is not included. Name badges will be issued as indicated in the Online Application. Exhibitors are required to wear badges at all times when in the Exhibit Hall.

Exhibit Space Setup and Teardown

Exhibitors shall not set up or tear down their exhibit space during exhibit hours. Any exhibit space not occupied by the start of exhibit hours may be cancelled without refund and reassigned by Envision.

Exhibit Policy

All exhibitors are responsible for being aware of and adhering to the following policies.

• Exhibitors must keep their exhibit space open and staffed during exhibit hall hours.
• Exhibitors may not sublet or assign any portion of their exhibit space.
• Exhibitors agree to comply with all decisions of the Exhibit Manager.
• Envision shall deny, within its sole discretion and for whatever reason, participation at the Envision Conference by any exhibitor which Envision deems to be inappropriate for the conference or which Envision believes would be disruptive to the activities of the conference.
• Exhibitors shall not schedule or promote competitive activities during the time of the conference except upon the pre-approval of Envision.
• Exhibitors acknowledge that the term “Envision Conference” and any associated logos are servicemarks of Envision. These servicemarks, or any other servicemark owned or controlled by Envision, may not be used by exhibitors except as prescribed by Envision. Exhibitors may not use any Envision servicemark as a basis for scheduling or promoting any events that would be competitive to the activities of the conference.
• Envision reserves the right to relocate booths for the overall benefit of the conference.

Exhibitor Services

Exhibitor services will be provided by a show decorator to be named later. The show decorator will make available an Exhibitor Service Kit (ESK) within 60 days of the conference. The ESK describes your options for ordering equipment and services, such as furniture, labor, plant/floral, computer, audiovisual, electrical, Internet access, and telecom.

Freight Handling

Cancellation Policy

Exhibit space reservations may be canceled if written notification is received by the Envision Conference Exhibit Manager on or before August 16, 2010. In such event, a refund of exhibit space fees will be given, minus a $100 handling charge. There will be no refunds for exhibit space cancellations received after August 16, 2010. No refunds will be offered for event cancellation due to natural or man-made disastors beyond Envision's control. For cancellations, contact the Envision Conference Exhibit Manager.

Indemnity and Limitation of Liability

Neither Envision, nor any of their officers, agents, employees, affiliates or other representatives shall be held liable for, and they are hereby released from liability for, any damage, loss, harm or injury to the person or property of the exhibitor or any of its officers, agents, employees or other representatives, resulting from theft, fire, water, accident or any other cause. The exhibitor shall also indemnify and hold harmless Envision from demands, suits, liability, damages, loss, costs, attorneys’ fees and expenses of whatever kind of nature, including but not limited to, claims of damage or loss resulting from the breach of these terms, conditions and rules, claims of property or personal injury caused by or attributable in whole or in part to any action or failure to act whether by negligence or otherwise, on the part of the exhibitor or any of its officers, agents, employees or other representatives, and claims of damage or loss to any third party resulting from an infringement of a copyright or patent or the unauthorized use of a registered trademark.

Music and Amplification

The use of amplification, recordings, videos, slides or other audio-visual devices is permissible; however, the sound volume of any such device must not exceed that of normal conversation voice level or be objectionable to neighboring exhibitors.

Security

The exhibit hall will be locked during non-exhibit hours. However, liability for all equipment and materials remains with the individual exhibitor.

Solicitation

All demonstrations and interviews must be conducted within your assigned booth space. All exhibitor printed materials, souvenirs and other articles must be distributed within your assigned booth space. Aisle space must be kept clear to permit for a smooth flow of traffic. Distribution of printed materials, souvenirs and other articles in the registration area, common areas outside the exhibit hall, meeting rooms, or food and beverage areas is prohibited. The operation of lotteries or games of chance is permitted within applicable law. Envision reserves the right to prohibit the distribution of items it deems objectionable or otherwise inappropriate.